Details of the registration view
The main goal of Smoothcomp's infrastructure is to let the fighters and coaches do all the work for you, they register/cancel/get refunds/change weight/belt while you focus on other stuff. However, it's good to be in control and have the option to help your fighters if you need it.
Filter and search
When you look at the registrations view, from the top you have a filter and a search tab to look for fighters of a specific weight, search for a fighter by name etc.
1. This is the start without filters and with the advanced options inactivated.
1. Here is a filter with a search for Male/White/-76 fighters
2. Here is a search for all single elimination brackets. You can also check the box "brackets flagged for attention" and that will filter brackets that needs attention (something has changed within the brackets since you created it). You might have moved new players in or out of the group and need to re-seed the bracket.
3. You can search for all fighters with placements from completed brackets! Perfect if you want to copy fighters that have won medals to the open divisions or to another bracket.
4. You can filter for groups that have brackets with your selection of number of fighters in that group (group is the label we use for all fighters that belong to a specific criteria)
5. Or like this, all Male/White with 1-3 fighters in them. Use this to find a bracket that suits for a fighter that you need to move.
6. You can also use this to search for fighters that have not paid and then combine this with our mailing features.
7. At the bottom of the screen we have a great tool to "close the weigh in".
Practice example:
1. You have the weigh in the day before the event or in the morning
2.When the time to weigh in is over you can choose to close the weigh in for all fighters or for a selection.
3. When you do this, all fighters that has not weighed in will be set as WO (Walk Over) in the bracket and they will loose their first fight.
This will save you loads of time and you can proceed with the fighters that actually weighed in. You can even choose to reseed the bracket to even out the fights.
8. If fighters no longer is in the event and you don't want to see them anymore ;) you can thrash them to get rid of them.
The small thrash-bin icon moves the fighter to the trashed registrations view.
The thrash bin is where all the fighters that you choose to delete end up. From here you can restore them in case you made a mistake.
Change name
Categories are created from your fighters application, you have the possibility to change name of a category but it is wise not to do that until registrations are closed since a new application to the same category will end up as a new application with the old name and the category.
Details of fighters registrations
When a fighter register using our online solution they will be placed in "groups" based on the choices they made when they registered. Here are an example of athletes who will fight in the "Girls" entry, the "White" belt class, the "6 -7 years" age class and the "-28 kg" weight class. This together creates the division "Girls / White / 6-7 years / -28 kg" (The entry is always the first portion with the possible classes coming after each " / ").
Each fighter has icons after their name that explains their current status.
* Open the picture in a new window to see a bigger version!
1. Registration approval status
The registration is approved and good to go. With a "regular" registration (not added with the "Add athlete function") this will be unchecked/grayed out by default and until the registration is payed). If an athlete is added with "Add athlete" this box will be checked by default. If an athlete registered normally and has not paid, you can still check this manually to approve the registration. If the athlete has paid you directly for example, toggling the payment status is recommended since this will correctly reflect the actual status of the registration (more under 3 below).
If you don't check this, the athlete will not be placed in the bracket and will not be displayed on the public front page of the event. If you toggle the approved box AFTER you have created the bracket you will need to re-seed your bracket.
2. Weigh-in status
If this button is grayed out, the athlete doesn't have a weigh-in registered. If it's green this means the weigh-in was successful and passed. If it's red, the weigh-in was missed. Either way, if a weight was registered it will show in this button.
3. Payment status
This button will be checked and green if the registration has been paid. This is connected to the approval status, but not directly. If this is checked on an unapproved registration it will automatically get approved. As mentioned above a registration can however be approved no matter the payment status.
4. Federation membership status
If the event is run under a federation, this button will reflect the status of that membership. For some events a membership might be required for example. This status, unlike the other statuses from this page cannot be changed or toggled through this button. Only the actual membership can affect this status.
MOVE AND COPY
When you want to move or copy a fighter you can easily to this, read more in this section.