How to use your coach account
When someone creates a new academy in our database, he or she will be appointed manager for this academy (they can transfer this status to someone else later on).
A member of an academy can have any of these different access levels:
Manager
- Controls the academy and can make changes to its information
- Can join or leave federations or affiliations.
- Can add or remove new members to the academy and give them access roles.
- Can register and pay for members to events.
- Is member of the academy and can represent the academy in events and collect points to the academy.
Coach
- Can register and pay for members to events.
- Is member of the academy and can represent the academy in events and collect points to the academy.
Member
- Is member of the academy and can represent the academy in events and collect points to the academy.
The manager can change the access level of a member and distribute the workload among the members.
Access the Coach manager
To access the Coach manger, start by logging in and go to My account.
If you have access as a manager or coach to an academy you will be able to click the tab called Coach manager and then choose your academy.
Home
This is the first tab with a map of the location of your academy and info about the person in charge. This can be adjusted from Manager and then Settings in the side menu.
Statistics
Here you will see all the medals that your academy has collected on Smoothcomp.
Manager
When you click on Manager you will get a few options where you can control different parts of the academy.
Members
On the Members page you will see approved and sometimes pending members (depending on your settings). If you want to activate the Member approval step you can do this from Settings.
Approved members
If you haven't activated Member approval, all athletes that want to represent your academy will automatically be approved and assigned the access level Member.
Pending members
If you have activated Member approval, all athletes that want to represent your academy will show up under Pending members. All members must be manually approved by a manager or coach.
Check the box next to the names and choose if you want to approve or reject.
When a student choose your academy for the first time and the setting for member approval is activated, he or she will get a message telling them that the coach manager will need to approve them first before their registrations to an event is completed.
The manager and the coach will receive an email prompting them to log in and approve the pending member to the academy and this will complete the registration process.
Create new user / Invite member
Managers are also able to create new users to invite members from this menu.
Labels
As a manager you can add labels to the members. Here is an article that covers everything you need to know about how to manage labels.
Event registration
As a Manager or Coach for an academy you can register members for events and pay for their registrations. First, find the event you want to make the registrations for:
You can also visit the event your are looking to register for and click Register:
Select you academy:
You now have the option of either registering an existing user or to create a new user:
Add existing users or create a new
When you want to add users that already have created a personal account and are approved members, use the first box called Existing users and start typing the name of your fighter, since it's autocomplete you will directly see if your fighter already have an account.
Create a new user
Click Create a new user to add another student to your academy. You will need a unique and working email address to your athlete (this makes it possible for them to log on to the site in the future and to retrieve their password)
Pay all
Once you have registered all your fighter, you can proceed to Complete all registrations and choose to Pay all (if you are feeling generous :) Even if your fighters have logged in to the site and made the registration themselves you will still see them in this view.
Affiliations
An academy can belong to an affiliation/team. Here you will see all your current memberships and the manager will be able to join a new or leave the affiliation from here.
Federations
If your academy is connected to a federation platform you will see the federations that your academy belongs to. If the membership expire the manager can renew it by paying the membership.
Settings
This is where you adjust the details for your academy!
To make the academy page more personal you can upload a logo and header
Settings is also where you enable Member approval!
