How to create and get started with your federation/company platform

For federations and companies running several tournaments we can provide you with your-name.smoothcomp.com. On this customizable page you can gather all administration for your members, academies and tournaments in one place.

This article covers everything you need to know to get started with your platform!

Getting started!
Welcome to your Federation Platform!
Content
Academies
Members
Organizations
Ranking
Events
Settings

Getting started!

To get started you will need to create your Federation Platform account. We offer two plans, Basic or Premium. Please go here to read more about our plans and then choose your plan.

Start by choosing the name of your Federation and its subdomain. Choose carefully and check your spelling, it will not be possible for you to change after you have created it.

Choose the plan you want and enter your credit or debit card number. This card will be used for the monthly or yearly subscription. Once your card is approved you will be presented with your new federation menu.

Press continue to payment.

Make sure to accept all the steps in our Terms of Service agreement. Once you click get started and your credit card is verified you have started your subscription and will get access to all its features.

Welcome to your Federation Platform!

To manage the platform, start by clicking the Federation admin button.

The top menu shows Content, Academies, Members etc. Below is a description on what each page is for!

Content (premium feature)

This is your CMS tool and is available in the premium plan. CMS stands for Content Management System and from here you can build the menu for your federation pages.

Here's the default content:

Home ⇒ Takes you to the starting page of the platform

Events ⇒ Page for Upcoming events, Past events and Your events (Events run by the federation that the one who visits the page are registered to).

Membership ⇒ Shows the visitor your different membership plans. There's one page for Academies and one for Athletes.

News ⇒ Page where you can post different news (more details below)

Information ⇒ Default page that you can write any necessary information on

You can add/remove pages to customize the federation page to your liking! Just press + Add and select the type of content you want to add to the menu.

News/Blog page

If you don't have a News page, start from step 1. Otherwise you can jump to step 2!

Step 1

Click + Add and create a page called News. Press Save.

You're now re-directed to the editor page. Here you don't need to add anything. Just press Save again:

A news page has been created!

Step 2

To add or edit news, click on News in the menu.

Click on Create news to create a new post

In the editor you add a title, an introduction, select language and add the content. You can also upload a cover image by clicking Upload header image.

You can style your text, add links or files etc. using the styling editor. When you are done, don't forget to Save!

Academies

Under this section is where all your member academies will show up. Here you see when they became members, if their plan is active or expired, and their member status.

Click on one of the academies to show a detailed view of their membership and a link to the academy.

You can set their status to Pending, Approved or Rejected. In the federation settings you can set that a certain status is required in order to compete in one of your events.

Members

Under this section is where all your individual athlete members will show up. This area is part of the premium plan and you can charge your members for individual membership. Here you can see their member number, what academy they belong to, when they became members, what plan they have and if it's active or expired, and their member status.

Click on a member number for a detailed view of that user and a link to their profile.

You can set their status to Pending, Approved or Rejected, just like with the academy, but with individual athletes you also have the option to set them to Suspended. The suspension can be set to a certain date and if the plan should be active or pending when the suspension is over. The reasons for suspension are set up by you in the Membership status settings.

As federation admin you can verify a members belts. Read more about belt verifications here!

When new users become members you can review them.

Check all their details and set their membership status. Then either press Save or Save and next, which will take you straight to the next member to review.

Organizations

You can let several different Organizations be part of your Federation/Company and run their different events under your federation. Their events will show on your platform and results can be linked to federation ranking.

Example:

Main platform: Streetfighter Productions

Organizations: För Stenungsund Kampsportakademi, Nacka Dojo, Bruce Lee events, Street Fighter Events

The organization page displays all connected organizations and this is also where you connect new ones.

Each organizer have a organizer code in their account. Ask them for that code and add it to include this organizer in your platform. You can read more here on connecting an organizer where they find the code!

Ranking (premium feature)

Ranking is available in our premium plan and lets you build dynamic ranking list with our ranking tool. You can rank on:

Athlete ⇒ Points from an individual athlete
Academy ⇒ Collected points from an academy
Affiliation ⇒ Collected points from an affiliation
Combined Affiliation & Academy ⇒ Collected points from all affiliations and academies
Combined Affiliation or Academy ⇒ Collected points from affiliations and independent academies
- If an academy is connected to an affiliation, their points will go to the affiliation and only the affiliation will show in the top list.
- If an academy isn't connected to an affiliation, the academy will show in the top list
Nation ⇒ Collected points from the same nation

Read more on how you set up a federation ranking list here!

Events

This page contains the events from all organizers that you can make visible on your platform.

By rejecting an event you will remove the connection between the federation and the event.

In our premium plan you can make templates of events and let them be available for all connected organizers.

Templates are sets of predefined combinations of Entries, Classes and Values that makes the divisions you create your brackets from. Read more about federation templates here.

Settings

Clicking settings will open up a new menu starting with Federation. Under this menu you can choose logos and background image for your federation.

Billing

In this section you can see/update the creditcard you have on file for payments of your Federation/Company platform.

You can also see your current subscription plan and it's possible to change your plan from here.

Invoices show you all your subscription payments, which you can download receipts of.

Payment settings

This is where you set the currency for membership plan fees and input your API keys from Stripe, PayPal and/or other online payment solutions that we support and you want to offer your users to pay with. Smoothcomp never charges any fees on the transactions!

Read more here on how to receive payments online!

Plans

Set up your different membership plans here. Do you want to charge your academies but individual memberships should be free? No problem, it is very flexible and you can combine as you like and as many as you choose with our premium solution.

Click New to create a new plan

Name it, describe it and charge your member academies/athletes:

Per year
Custom period of 6 and/or 12 months ( if both are selected the athlete has the option to choose between the two)
One time fee

You can also define age rules for who the plan should be available for. Smoothcomp will check the age set on their user profile settings. You can choose age rules based on their current age right now or by the age they will turn this year.

Memberships

Under the Membership menu you will find several submenus that controls your memberships section.

Users data

This is a really powerful tool for collecting information of your users when they register for your Individual memberships.

Select what info you want to collect, and set the desired options to be required or not. These settings will be standard for your platform.

In the section Custom data you can ask for other information than the ones we provide as options. This can for example be in text, a file upload or multiple options.

Academies data

Ask member academies to answer or upload information before they can complete their membership application.

Settings

With this setting you can ask for personal numbers in free text or in a specific type of format when they become members.

Status settings

You can create a predefined set of status reasons to be used when you set a member as pending.

Information

Add your terms of service/waiver text here that all members needs to accept.

Verification

The federation has the option to allow Verification Requests for one or many belts. Once enabled, all members of the federation can request a verification on the belt(s) from the federation. The federation can then decide if they want to approve or reject this request based on the data passed along from the member.

Event

This part gives the federations tools on how the platform should handle its events and its members.

Make sure you go over these settings thoroughly so that members and academies can register as smooth as possible but that the federations still maintains the level of control it desires.

Under Event settings you can decide if events are automatically approved to be run under the federation or if you manually approve, for example if events are sanctioned.

Decide if the user must be a member, approved and have an active payment plan in order to register.

You can also decide if academies must be approved, have an active payment plan and if its members first needs to be approved before they can register to events.